Grants Manager

SECOORA is hiring a Grants Manager. As the Grants Manager you will be part of a trusted organization supporting coastal ocean resilience, marine safety, and a thriving blue economy. The Grants Manager must have excellent communication skills, strong attention to detail, and superb organizational skills. In collaboration with the SECOORA management team, the Grants Manager will develop and execute comprehensive strategies for full life-cycle grant management. This will include managing grant proposal development, specifically grant budget development and individual Principal Investigator (PI) grant budget reviews, subaward and contract development, and award tracking. SECOORA manages multiple, up to fifteen, grants annually and issues subawards and contracts to approximately 40-60 Principal Investigators (PIs) at approximately 20 institutions in the four-state region and beyond. The Grants Manager will manage multiple grants with multiple subawardees and contracts per grant and is responsible for timely follow-up and day-to-day financial actions as needed.

The Grants Manager should be able to interpret funding requirements, policies, and practices for SECOORA staff, PIs, and contractors and provide support on new information regarding funding increments, reporting deadlines, fiscal issues, and compliance. The Grants Manager is responsible for monitoring accounts to ensure compliance with Cost Accounting Standards (Federal), must be able to act independently to make decisions and authorize actions throughout the life of the project (e.g., award extensions, allowability of expenditures).

Key Responsibilities ● Manage the Post-Award functions. Serve as the lead post award specialist. ● Serve as a vital partner and primary backup for the Pre-Award specialist to ensure seamless continuity in grant pre-award management and proposal submissions. ● SECOORA staff and project managers, providing mentoring to Project Managers as needed regarding compliance with federal rules. ● Refine and maintain internal control procedures and processes for internal workflow (e.g., processing contract amendments, tracking status of subawards and contracts, monitoring budgets and invoicing). ● Act as lead on gathering/reviewing awarded budgets and justifications. Owns and maintains the progress reports calendar for all SECOORA awards and works with Program Managers on progress report submission. ● Prepare post award documents, specifically PI subaward agreements, contracts, re-budget requests, and FFATA reporting. ● Conduct post-award analysis of budgets including monitoring and reviewing expenditures for accuracy and compliance with award guidelines and process corrective actions as necessary. This includes managing the following factors for all awards; SECOORA salary allocations, budget shift analysis by cost categories, invoicing inquiries between SECOORA and PI institutions, and accurate expense coding of staff credit card charges to various grant lines in the Expensify system. ● Review new award guidelines, procedures, and regulations. Must be able to interpret agency requirements, policies, and practices and communicate this to the SECOORA staff, PIs, and contractors. ● Keep up to date on compliance rules and regulations of agencies, specifically NOAA, and less frequently NSF, ONR, and EPA. Is responsible for FFATA Procedural requirements on all awards. ● Initiate the closeout process of accounts at the end of the grant cycle; ensure all direct costs for project have been accounted for; ensure policies and procedures are followed; and obtain approval from PI and University/Institution sponsored programs office before submitting final documentation to the funding agency. ● Demonstrate confidentiality and organization in record retention for internal control and audits for both sponsored and non-sponsored research accounts. ● Assist and lead components of SECOORA’s new grant fundraising and outreach efforts as needed. ● Complete administrative tasks including assisting in electronic file management and other duties as assigned (and as needed) by the CFO. These could include US Census submissions, payroll processing, benefits management with third party firm, business registrations, managing the organization’s credit card receipt acquisition and coding, and onboarding/offboarding of employees. ● At SECOORA staff roles and responsibilities are assessed annually and there could be revisions to the duties with this position as needed by the organization.