Grants Management and Compliance Director

GRANTS MANAGEMENT AND COMPLIANCE DIRECTOR
•Meet with departments to identify funding needs and assess project eligibility.
•Research, identify, and evaluate federal, state, local, and private grant funding opportunities that support county priorities and departmental objectives.
•Develop and maintain a countywide grant funding strategy aligned with strategic initiatives.
•Maintain a comprehensive county grants calendar identifying potential funding opportunities, presentation dates, application deadlines, reporting requirements, and grant termination dates.
•Develop relationships with funding agencies, governmental partners, and grant-making organizations.
Grant Writing and Application Development
•Serve as the County's primary grant writer and coordinate the preparation and submission of competitive grant applications.
•Develop persuasive grant narratives that clearly define community needs, project goals, implementation plans, measurable outcomes, and sustainability strategies.
•Prepare detailed project budgets and budget justifications in collaboration with department heads and County Auditor.
•Gather and organize required supporting documentation, including letters of support, certifications, resolutions, assurances, financial information, and any other required attachments.
•Coordinate application reviews and approvals with county leadership prior to submission.
•Prepare Commissioners Court agenda items and presentations related to grant applications, matching fund requirements, and grant acceptance.
•Work directly with Program/Department staff to ensure compliance throughout the application process for funding agency requirements, including presentations and supplemental material submission.
•Monitor all grant applications through review process to ensure no additional information or changes are requested by funding agency
•Ensure all grant applications comply with funding agency guidelines and applicable federal, state, and local requirements.
•Maintain records of submitted applications, awards, denials, and future funding opportunities.
•Coordinate grant-funded projects between departments, elected officials, funding agencies, consultants, contractors, and external partners.
•Facilitate communication among project stakeholders throughout the grant lifecycle.
•Develop implementation schedules to ensure grant milestones, deliverables, and reporting deadlines are met.
•Monitor project progress and recommend corrective actions when necessary, working directly with program staff to ensure all deliverables are on schedule to be met
•Coordinate grant amendments, budget revisions and adjustments, time extensions, and grant closeout activities.
•Serve as the primary liaison between the County and grant-making agencies.
•Administer grants from award acceptance through final closeout.
•Establish and maintain complete grant files, documentation, and electronic records.
•Monitor grant budgets, expenditures, reimbursements, and project performance.
•Coordinate required programmatic and financial reporting.
•Maintain grant management systems and reporting databases.
•Support departments with project implementation, grant administration, and grant reporting.
•Develop standardized grant administration procedures and internal controls.
•Ensure compliance with all applicable federal, state, local, and grant-specific laws, regulations, and policies.
•Monitor compliance with Uniform Guidance (2 CFR Part 200), Texas grant requirements, and funding agency regulations.
•Develop countywide grant compliance policies and procedures.
•Conduct internal compliance reviews and identify potential risks.
•Coordinate responses to grant monitoring visits, desk reviews, and audits.
•Maintain documentation necessary for Single Audits and other grant compliance examinations.
•Ensure grant records meet all record retention requirements.
•Identify necessary software, human capital, and contracting that meets county requirements and policies.
•Provide compliance training and technical assistance to county departments.
•Recommend corrective actions when compliance deficiencies are identified.
•Coordinate with the County Auditor to establish grant funds, budgets, and financial reporting requirements.
•Monitor grant expenditures to ensure funds are spent within approved budgets and grant conditions.
•Review expenditures for allowability, allocability, reasonableness, and documentation.
•Assist and support the County Auditor with reimbursement requests, financial reconciliations, Single Audit preparation, and grant financial reporting.
•Coordinate grant closeout with Finance and the County Auditor.
•Review grant agreements with the Purchasing Director and General Counsel to identify purchasing and contracting requirements.
•Coordinate with the Purchasing Director to ensure grant-funded procurements comply with federal regulations, Texas law, county purchasing policies, and grant-specific procurement requirements.
•Collaborate with General Counsel to ensure that related contracts comply with County requirements.
•Assist departments with developing specifications to provide to the Purchasing Agent for inclusion in bids or proposals for grant purchases, and for General Counsel’s approval of contract documents.
•Collaborate with the Purchasing Agent to ensure procurement documentation complies with grant requirements under state and federal regulations.
•Maintain procurement records necessary for grant monitoring and audits.
•Prepare periodic reports regarding grant activities, funding opportunities, awards, expenditures, and project performance for county leadership and Commissioners Court.
•Present grant recommendations, funding opportunities, and project updates to county officials and governing bodies.
•Monitor changes in grant regulations and recommend updates to county policies and procedures.
•Serve as the County's subject matter expert on grants, grant compliance, purchasing requirements, and grant financial management.
•Perform other related duties as assigned.
•Note: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is assigned by the supervisor.
Minimum Qualifications
•Bachelor's degree in Public Administration, Business Administration, Finance, Accounting, Political Science, Communications, English, or a closely related field.
•Five (5) years of progressively responsible experience in grant writing, grant administration, grant management, governmental finance, public administration, or project management.
•Demonstrated experience preparing successful grant applications and managing awarded grants.
• Valid Texas Driver License
Preferred Qualifications
•Master's degree in Public Administration (MPA), Business Administration (MBA), Public Policy, Finance, or related field.
•Experience working for a Texas county or local government.
•Grant Professional Certified (GPC), Certified Grants Management Specialist (CGMS), Project Management Professional (PMP), or similar professional certification.
•Experience administering grants funded by FEMA, DOJ, DOT, HUD, USDA, EPA, or other federal and state agencies.
•Experience with governmental accounting, procurement, budgeting, and contract administration.
Knowledge, Skills, and Abilities
•Extensive knowledge of grant research, grant writing, grant administration, grant coordination, and grant compliance.
•Thorough knowledge of Uniform Guidance (2 CFR Part 200), federal grant regulations, Texas grant requirements, and local government operations.
•Knowledge of governmental accounting, budgeting, procurement, contract administration, auditing, and financial reporting.
•Excellent technical writing, editing, analytical, and organizational skills.
•Strong project management and problem-solving abilities.
•Ability to interpret laws, regulations, grant agreements, contracts, and financial requirements.
•Ability to manage multiple complex grant projects simultaneously while meeting deadlines.
•Excellent interpersonal and communication skills with the ability to collaborate effectively with elected officials, department directors, the County Auditor, Purchasing Agent, County Attorney, funding agencies, and community partners.
•Proficiency in Microsoft Office Suite, grant management software, financial systems, and electronic grant application portals.
Physical Requirements
•Work is primarily performed in an office environment.
•Occasional travel for meetings, grant monitoring visits, conferences, and training.
•Ability to lift up to 25 pounds occasionally.