Grants Coordinator

This position will coordinate and implement pre-award and post-award activities of City grants by identifying new grant opportunities and developing grant proposals (narratives, budgets, and other proposal requirements), including but not limited to TxDOT Traffic
grant proposals, Department of Justice, and more; completing grant progress reports; and ensuring full utilization of grant funds.

Job Description:

Purpose:

Coordinate and implement administration of city/county grant activities and interlocal agreements by developing budgets and subcontracts; ensuring full utilization of grant funds; identifying and writing new grant opportunities and applications.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Assures compliance with conditions of grant by monitoring and analyzing Interlocal agreements, contracts, grants and subcontract expenses and activities; ensuring compliance with federal and local laws.

• Monitors and analyzes grant expenses and activities by identifying and solving potential or existing grant problems.

• Initiates budget developments and revisions to ensure efficiency and effectiveness of grant services by negotiating with grant funding sources.

• Manages the subcontracting process by preparing and processing RFP/RFA; preparing grant subcontracts; negotiating work-statements/budgets; executing contracts.

• Coordinates grant closeout activities by ensuring reports are submitted to grantors; ensuring all grant funds are fully utilized; liquidating all unused budgeted funds; confirming that all grant funded equipment is accounted for.

• Serves as liaison between department, City and grant funding source by attending meetings; responding to information requests; resolving issues between parties involved.

• Enhances and ensures quality of services provided by contractors by coordinating governmental and private audit responses; coordinating and attending site visits.

• Assists in identifying new opportunities by researching, identifying and assessing new grant opportunities and grant renewal opportunities.

• Prepares reports by collecting, analyzing, and summarizing information.

• Maintains files and records by filing and documenting grant activities.

• Assists in completing/submitting grant applications by analyzing data and applications.

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of laws and regulations pertaining to grants and contracts administration

• Knowledge of grants and contract administration and principles

• Knowledge of administrative analysis and statistical techniques as applied to organizational and management problems

• Skill in working with others to assure grant compliance and departmental responsiveness

• Ability to establish and maintain cooperative relationships with others

• Ability to communicate effectively, both orally and written

• Ability to analyze complex administrative personnel and organizational problems

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, Economics plus two (2) years of experience in a related field.

• Master's Degree may substitute for one year of the required work experience.

Licenses and Certifications Required:

• None.

Preferred Qualifications:

• Experience with grant writing and grant award management.

• Experience writing law enforcement proposals and managing public safety grant awards.

• Experience applying for and managing TxDOT grants related to traffic safety.

• Experience completing state and federal grant reports.

• Experience with managing multiple grant awards simultaneously.

• Experience providing training on grant-related topics.

• The ability to travel to multiple work locations.

Notes to Candidate:

The Grants Division is part of Austin’s Government Relations Office. The Grants Division helps City departments find, secure, and manage grant funding that supports Austin’s priorities. The team connects people, processes, and opportunities so that grant funding can create and sustain community-serving projects.

The Grants Coordinator will coordinate and implement pre-award and post-award activities of City grants by identifying new grant opportunities and developing grant proposals (narratives, budgets, and other proposal requirements), including but not limited to TxDOT Traffic grant proposals, Department of Justice, and more; completing grant progress reports; and ensuring full utilization of grant funds.

When completing the City of Austin employment application:

Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.

• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered.

• A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers.

• A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.

• And are in the military or a veteran, you will need to provide a copy of your DD- 214 prior to confirming a start date.

Benefits:
Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more.