Grants Management Coordinator

ABOUT JAMES GRAHAM BROWN FOUNDATION 

Through targeted philanthropic investments, the James Graham Brown Foundation works with organizations to build on and highlight Kentucky’s unique strengths in ways that impact the well-being of the citizens of the city of Louisville and the Commonwealth of Kentucky, and that shed a positive light on the state. Based on Mr. Brown’s will, the foundation makes grants in four primary focus areas: Education, Community and Economic Development, Civic and Cultural Assets, and Health and Wellbeing. 

THE OPPORTUNITY 

The Grants Management Coordinator (GMC) is an integral member of the James Graham Brown Foundation’s (JGBF) Impact Team.  The GMC is primarily responsible for helping to ensure consistent and accurate grants and records management in JGBF’s grants database. 

CANDIDATE PROFILE AND RESPONSIBILITES  

Grants Management  

• Help administer the grants management database and online grant portal  
• Monitor grants management workflows and ensure workflows are completed accurately
• Assure compliance with JGBF procedures and policies and IRS regulations 
• Schedule reporting requirements and payments for new grants
• Generate queries, reports, grant histories, and responses to staff inquiries
• Help train staff on the grants management database 
• Communicate with grantees and applicants about JGBF’s grantmaking process 

Program Support   

• Provide support to Program Officers to maintain grant records 
• Help plan and coordinate on- and off-site meetings 
• Conduct research in connection with current and new program initiatives 
• Assist in the preparation of special reports for trustees, officers, executive staff, and program staff regarding program activities 
• Work with Program Officers on website content, including grant making, grantee profiles, news feeds and social media content 

QUALIFICATIONS   

• Bachelor’s degree plus at least three years of work experience
• Prior experience working with databases, grants, budgets, and spreadsheets  
• Ability to work independently and as part of a team in a small office environment