Procurement Manager

Title: Manager, Procurement

Location: Seattle, WA; In person 3 days a week

Organizational Overview

The King County Regional Homelessness Authority (KCRHA) is a public administrative agency created by an interlocal agreement between the City of Seattle and King County. KCRHA is responsible for unifying, coordinating, and administering the funding of emergency services for people experiencing homelessness — to provide oversight and accountability. Our mission is to administer effective, performance-based homeless services to support a high-functioning homelessness crisis response system to significantly decrease the incidence of unsheltered homelessness across King County using equity and social justice principles. Crisis response includes services that support those who are not yet in permanent housing such as: Emergency shelter, Transitional Housing, Tiny Home Villages, Rapid Re-Housing, Day Centers, and Severe Weather shelter.

Team Overview

The Programs Department is responsible for managing homelessness services contracts, conducting procurements for homelessness services in King County, administering the Coordinated Entry System, fulfilling the functions as the Continuum of Care Lead Entity, and overseeing the activation of increased homelessness services capacity during emergencies, such as severe weather. The Procurement Manager serves in a leadership capacity on this team and manages KCRHA’s procurement processes.

Role Description

The Procurement Manager serves as a team leader, overseeing the day‐to‐day procurement functions at the King County Regional Homelessness Authority. The Procurement Manager ensures that all procurements comply with County, State, and Federal regulations. This position confers with all divisions to determine contract needs, legal requirements, specifications, and compliant procurement execution.

Accountabilities

• Supervise and mentor the Procurement Team, by establishing work goals and objectives, ensuring professional development, performance reviews, and, as needed, disciplinary activities.  
• Provide vision and leadership to continually improve the effectiveness, efficiency, and equitable outcomes of KCRHA procurement processes within the limits of local, state, and federal laws and regulations.  
• Create and update written procurement materials, including standard operating procedures, employee onboarding and training materials, rater trainings, and the procurement manual. 
• Liaise closely within the Programs Department and with the Planning, Finance, and Compliance teams to ensure KCRHA is creating and maintaining efficient, effective, and easy to understand procurement and contracting processes that are focused on ease of use from the contractor perspective. 
• Lead cross-departmental collaboration on all processes that comprise the contracts lifecycle, including award negotiations, contract development and comprehensive monitoring. 
• Confer with KCRHA divisions to determine procurement needs; assist department in developing specifications, vendor qualifications, cost price analysis, and scopes of work.  
• Oversee procurements for homeless crisis response services contracts: develop procurement strategies; collaborate with Programs Department staff to write and edit scopes of work; determine the approach to use in structuring the RFP application questions and rating criteria; and train, orient, and facilitate procurement rater panel discussions.  
• Support the development and implementation of training for all staff and partners involved in procurement to improve quality and consistency, specifically procurement laws, policies, and procedures. 
• Develop expertise in KCRHA’s contracting and procurement system, Salesforce, and support changes and modifications to enhance all phases of the contracts lifecycle.  
• Attend and make presentations at public symposiums/training meetings.  
• Perform other duties as assigned. 

Minimum Requirements

• Fluency in equity and racial justice concepts and language, understanding their privilege and power, and can bring equity impact analysis to life in the context of their tasks.
• 5+ years of relevant work experience in government or non-profit sectors.
• 2+ years of project management experience.
• Advanced knowledge of the principles and techniques of public procurement, RFP procedures, and bid selection processes.  
• Experience managing procurement processes for the awarding of public funds (including research money) 
• Knowledge of County, State, and Federal laws, and regulations pertinent to procurement  
• Skill in the preparation, administration, and awarding of high-value contracts resulting from bids, RFPs, requests for qualifications, and requests for quotations.  
• Skill in managing the preparation of bids/proposals issued in a large-scale central procurement arrangement for a large organization.  
• Knowledge of the principles and practices of supervision and management.  
• Skill in team leading and making public presentations.  
• Ability to interface effectively with KCRHA senior management and funding partners.  
• Long-range planning skills, coordination skills and budget development skills.  
• Skill in understanding political situations. 

Additional Requirements

• Experience with government and community stakeholders in King County
• Valid Washington State Driver's License
• Ability to travel up to 10%, in state and out-of-state
• Ability to provide and accept feedback
• Experience with Salesforce, Agiloft, Icertis, or similar procurement and contracting lifecycle management software
• Ability to provide engaging training and/or technical assistance with diverse groups using adult learning approaches
• Ability to work in and across several communication platforms, including social networks and cloud-based systems
• Must be able to lift up to 15 pounds at times

Benefits

The KCRHA offers a comprehensive benefits package.

Health: Medical, dental, and vision coverage.

Insurance: Group Term Life, Additional Employee + Dependent Life and Long-Term Disability (LTD) coverage.

Retirement: Pension and Deferred Compensations Plan for eligible employees.

Paid Time Off: Unlimited vacation, 96 hours of paid sick and safe leave, 12 official holidays, and 2 personal holidays.

Flexible Spending Account (FSA): Pre-tax savings for eligible medical and dependent care expenses.

Employee Assistance Program (EAP): Confidential support for personal and work-related challenges.

Commuter Benefit: Subsidized ORCA card.

EEO Statement

The KCRHA is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, creed, religion, color, national origin, age, alienage or citizenship status, ancestry, nationality, national origin, marital or domestic partnership or civil union status, familial status, sex, sexual orientation, pregnancy, gender identity, or any other characteristic protected by federal, state or local law. In addition, The KCRHA will provide reasonable accommodation for qualified individuals with disabilities.