Stormwater Grants Coordinator

General Statement of Job

Writes, reviews and monitors grant-funded contracts awarded by various funding agencies to ensure compliance with requirements and regulations governing awards as well as generally accepted accounting principles.  Completes all grant reporting. Reviews vendor compliance with Davis-Bacon reporting requirements. Responsible for Disadvantaged Business Enterprise (DBE) and other related reporting. Serves as agency liaison for funding agencies reviews or audits. Assists Departments to ensure grant funding agency requirements are appropriately incorporated throughout the procurement process.

Specific Duties and Responsibilities

Essential Functions:

1. Researches and identifies grant funding sources.
2. Reviews literature dealing with funds available through grants from governmental agencies and private foundations and assists in determining the feasibility of supplementing, developing and/or expanding programs funded by these grants.
3. Completes and submits grant application and coordinates with various Departments to submit all documentation required to apply for grants from governmental agencies and private foundations.
4. Works with Finance staff to ensure an accurate, timely efficient and transparent process for the entire grant life cycle, from contract to close. This entails pre-award management, tracking payments, reviewing, and producing relevant reports, monitoring grant activity, post-award management and records retention.
5. Prepares and submits grant reimbursement requests to granting agencies.
6. Prepares and submits required reports of grant activity for State and Federal authorities and other grant-funding sources.
7. Reviews grant applications for compliance concerns.
8. Reviews grant contracts and correspondence with granting agencies. Responsible for maintaining all grant agreements and MOUs pertaining to grant awards.
9. Serves as the expert on grant compliance and interpretation of relevant OMB Circular’s as well as other related Federal and State regulations and legislation.
10. Provides on-going training to department staff as it relates to grant administration and organizational policies. 
11. Monitors grant funded projects to prevent over-expenditure of funds and ineligible expenditures.
12. Assists with monitoring of federal mandated programs. Auditing and advising departments and contractors as necessary and coordinating and monitoring payroll recordkeeping on federal grants.
13. Attends and provides documentation for programmatic and city issued audits.
14. Coordinates grants with City Administration, City Departments, and surrounding jurisdictions.
15. Assist with the development of procedures consistent with adopted policies.
16. Assists the Engineering department with National Pollutant Discharge Elimination System (NPDES) permit compliance, tracking and report preparation and support for the Federal Emergency Management Agency (FEMA) Community Rating System (CRS) program.

    Minimum Education and Training

    High School Diploma/equivalent and three (3) years demonstrated successful experience in researching, identifying, developing, and making applications for both public and private grant opportunities. Possess a valid Florida Driver’s license, free of any serious violations or ability to obtain an instate license within thirty (30) days from date of hire.