PT Copywriter - Grant Compliance Resource Guides

About ProcurementExpress

ProcurementExpress is AI-powered audit readiness software for federally funded organizations (nonprofits, local governments, higher education institutions, and tribal entities). Our platform updates compliance rules daily from the latest CFR, helping 764+ organizations manage $3B+ in funding with zero audit failures.

Our Mission: Transform audit preparation from 3 weeks of manual work to 4 hours of automated readiness.

Position Overview

We're seeking an experienced B2B/SaaS copywriter to create educational resource guides for grant compliance professionals. These guides will serve as lead magnets, SEO content, and trust-building assets for finance directors and compliance officers managing federal grants.

Project Duration: 4 guides initially, with potential for ongoing content partnership

What You'll Write

Resource Guides (4 initial pieces):

1. Complete Guide to 2 CFR 200 Procurement Standards (15-minute read, ~3,500 words)
   - Federal procurement requirements and thresholds
   - Micro-purchases, simplified acquisition, sealed bidding
   - Best practices and common pitfalls

2. Single Audit Preparation Checklist (10-minute read, ~2,500 words)
   - Step-by-step preparation for organizations approaching $750K federal funding
   - Documentation requirements
   - Timeline and submission process

3. Budget Management for Multi-Grant Organizations (12-minute read, ~3,000 words)
   - Tracking spending across federal, state, and foundation funding
   - Cost allocation strategies
   - Budget vs. actual monitoring

4. Vendor Verification & SAM.gov Compliance (8-minute read, ~2,000 words)
   - How to verify suppliers aren't debarred
   - SAM.gov registration and search process
   - Maintaining compliant vendor relationships

## Target Audience

You'll be writing for five distinct segments:

1. Audit-Weary Organizations - Have received findings in previous audits, need to prevent recurrence
2. Multi-Source Funded - Manage federal + state + foundation grants simultaneously
3. Single Audit Triggers - Just hit $1M federal funding threshold, facing first Single Audit
4. Lean Finance Teams - 2-3 person finance departments, resource-constrained
5. Volatile Funding - Concerned about regulatory changes and Executive Orders

Common reader profile:
- Finance Director, Grants Manager, or Executive Director at a nonprofit/government entity
- Managing compliance without dedicated compliance staff
- Stressed about audit findings and questioned costs
- Looking for practical, actionable guidance
- May not have formal accounting background

Writing Requirements

Style & Tone
- Professional but approachable - You're a trusted advisor, not a textbook
- Benefit-focused - Emphasize "how this helps you" over "what this is"
- Confidence-building - Readers are often overwhelmed; guide them step-by-step
- Conversational clarity - Technical topics explained simply

Technical Specifications
- Reading Level: 5th-7th grade (Hemingway score 6-7)
- Sentence Structure: Short sentences and paragraphs
- Voice: Active voice throughout
- Jargon: Only use industry-standard terms (2 CFR 200, Single Audit, SAM.gov)
- Numbers: Specific and concrete ("$10,000 threshold" not "low amounts")

Content Structure
- Scannable: Use headers, bullet points, numbered lists
- Actionable: Every section should have clear takeaways
- Example-driven: Include real-world scenarios and common situations
- SEO-optimized: Natural keyword integration (we'll provide target keywords)

Brand Voice Guidelines
- Use customer language: "contracts" for government funding, "grants" for foundation funding
- Include specific proof points: "764+ organizations", "$85,000 average savings", "Zero overruns"
- Avoid: Hyperbole, vague claims, marketing fluff
- Embrace: Data, specificity, practical advice

What We're Looking For

Required Experience
- 3+ years writing B2B SaaS, fintech, or compliance-focused content
- Portfolio demonstrating ability to explain complex topics clearly
- Experience writing long-form educational content (2,000+ words)
- SEO writing experience with natural keyword integration
- Ability to research technical topics and distill insights

Bonus Qualifications
- Background in nonprofit, government contracting, or grant management
- Familiarity with federal compliance regulations (2 CFR 200, FAR, Single Audit)
- Experience writing lead magnets that convert
- Knowledge of accounting or financial management
- Previous work with audit/compliance software companies

Skills & Attributes
- Research prowess - Can quickly understand technical federal regulations
- Interviewing ability - Comfortable interviewing subject matter experts
- Clarity - Simplify complexity without dumbing down
- Empathy - Understand reader pain points and anxieties
- Deadline-oriented - Deliver on schedule without sacrificing quality

Our Process

1. Kickoff (Week 1)
- Review guide outline and target keywords
- Interview with ProcurementExpress compliance expert (30-60 min)
- Access to product for hands-on understanding
- Review of existing customer questions/pain points

### 2. First Draft (Week 2-3)
- Submit complete draft with research sources cited
- Include suggestions for visuals/diagrams
- Note any questions or areas needing SME review

3. Revision (Week 4)
- Incorporate feedback from compliance team
- Refine for clarity and readability (Hemingway score check)
- Final polish and SEO optimization

4. Final Delivery
- Final copy in Google Docs with comments enabled
- Suggested meta description and title tags
- List of related topics for internal linking

Timeline per guide: 3-4 weeks from kickoff to final delivery

What We Provide

- Detailed brief with target audience, keywords, and learning objectives
- Access to compliance expert for interviews and fact-checking
- Customer quotes and real-world examples
- Competitor content for reference (what to differentiate from)
- Brand guidelines and voice documentation
- Feedback within 48 hours of submission

Compensation & Terms

- Per-guide rate: $1,500-2,500 (based on length and complexity)
- Payment schedule: 50% upon first draft submission, 50% upon final approval
- Rights: ProcurementExpress retains full rights; you may include in portfolio with credit
- Revisions: Up to 2 rounds included; additional rounds billed at 50% of hourly rate
- Kill fee: 25% if project is cancelled after kickoff

How to Apply

Please submit:

1. Cover letter (max 300 words) addressing:
   - Why you're interested in writing about grant compliance
   - Your approach to making technical topics accessible
   - Which of the 4 guides you're most excited to write and why

2.  Portfolio (3-5 relevant samples):
   - At least one long-form educational piece (2,000+ words)
   - At least one B2B/SaaS or compliance-related piece
   - Ideally: content written for finance/operations professionals

3. Writing test (optional but encouraged):
   - Write the opening 300 words for "Single Audit Preparation Checklist"
   - Target reader: Nonprofit finance director, organization just hit $1M federal funding
   - Include: Hook, why this matters, what they'll learn

4. Availability:
   - When can you start?
   - Can you commit to 3-4 week timeline per guide?

Questions?

We're happy to answer questions about the role, guides, or our audience. Email [email protected] with "Question - Copywriter Role" in the subject line.

 

ProcurementExpress is committed to building a diverse team. We encourage applications from candidates of all backgrounds, particularly those with lived experience in nonprofit, government, or grant-funded organizations.