Grants Specialist

(Anticipated Hiring Range: $66,465 - $69,829/ annually)
Positions assigned to this class oversee grant applications, implementation, data analysis, reporting, and compliance. Works closely with all city departments under the general supervision of the Grants Manager.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Identify potential grant sources and support applications with all programs.
• Ensure program adherence to all federal, state, local and tribal agency requirements.
• Prepare and manage grant applications, implementation and reporting for grants received on behalf of the city.
• Assist with developing, implementing, interpreting, and evaluating grant proposals. Identify, prepare and collect required documents and paperwork for submission of external grants.
• Organize grant coordination and compliance with program staff.
• Maintain financial records and all reporting requirements, both internal and external.
• Assist with grant reporting for federal, state, tribal and local agencies to ensure timely and accurate grant reporting requirements.
• Ensure all statutory and administrative requirements and grant conditions have been met, both financially and administratively, during the closeout of grant programs.
• Provide assistance with budget development and creation of budget justifications to ensure accuracy and compliance with granting agency terms.
• Participate in pre-award administration by editing, proofreading and recommending enhancements while ensuring compliance with specified style guidelines and grant requirements.
• Assist with scope of procedures, updates to grant policy, guidance to departments, and grant writing.
• Coordinate with finance to conduct grant administration post-award activities such as accounting services, compliance with regulatory guidelines, deviations from proposals, interpretation of award elements, preparation of award letters, and grant spreadsheets.
• Support the city’s policies, goals, and objectives and work with management and other staff to ethically achieve such goals and objectives; ensure compliance with safety procedures.

Education and Experience
Graduation from a college or university accredited by an agency recognized by the U.S. Secretary of Education or Council for Higher Education Accreditation (CHEA) with a Bachelor’s degree in Business Administration, Public Administration, Finance, or Accounting or other related field, and two (2) years’ experience with federal and state financial grant applications, principles, and programs, OR equivalent combination of education and experience.

Knowledge

• City, state, federal, and department laws, procedures, policies, and guidelines. City Code and ordinances, Arizona Revised Statutes.
• Principles, practices, and techniques of grant research, writing, administration and innerworkings of funding sources at all levels.
• Grant programs, application procedures and administrative requirements.
• Grant accounting, auditing principles, and practices as related to grants administration.

• Establishing and maintaining cooperative working relationships with coworkers and other individuals in contact during the course of work and communicating clearly and concisely.
• Communicate effectively both verbally and in writing with a wide variety of individuals at all levels.
• Understand, interpret, and communicate, grant and financial terminology.
• Assessing and prioritizing multiple tasks, projects and demands to meet deadlines, proactive and follow through on assigned projects.
• Operating a personal computer utilizing standard software such as Microsoft Office and specialized software, functioning standard office equipment.