Grant Administrator

For full details or to apply, see King County Grant Administrator. 

This is a hybrid position and requires that one reside in Seattle or the surrounding area. Staff are currently asked to be in the office ~1 day per week but this may increase at the discretion of the incoming County Executive. 

About the Organization:

The Water and Land Resources Division (WLRD) protects, restores, and manages King County's water and land using the best available science and innovation while collaborating with our partners and the community. WLRD employs scientists, engineers, policy experts, ecologists, and project managers dedicated to protecting the health and integrity of King County’s natural resources, so that they can be enjoyed today and for generations to come. WLRD provides flood control services, stormwater management, and other natural resource management services throughout the county. The division has eight sections – Capital Delivery, Stormwater Services, Rivers & Floodplain Management, Rural & Regional Services, Science & Technical Support, Environmental Lab, Hazardous Waste Management, and Finance & Administration (F&A).

About the Role:

The Finance and Administration Section seeks up to 2 highly organized and detail-oriented Grant Administrators with excellent communication skills to join our team. This role encompasses a variety of responsibilities, including leading the development of grant applications and managing grant award acceptance, reporting, and close-out. The ideal candidate should be detail-oriented, exercise sound judgement and time management, and demonstrate strong critical thinking skills. They will be expected to manage federal, state, local and foundation grants, and coordinate grant reporting with Business & Finance Officers and Project Managers. The ideal candidates will enjoy working as part of a team, take pride in holding themselves accountable for their work, and have a passion for making a difference for the benefit of King County communities.

About the Team:

As the only county in the United States named after Martin Luther King, Jr., King County is a vibrant community with residents from countries around the world. It is a region with increasing diversity that cherishes the artistic and social traditions of many cultures. Together, we're changing the way government delivers service and winning national recognition as a model of excellence. We continue to build on an enduring legacy of shared values of equity and social justice, employee engagement, innovative thinking, and continuous improvement. With this commitment, King County has adopted a pro-equity agenda aimed at advancing regional change and is developing the systems and standards necessary to achieve better outcomes for all of our residents, regardless of their race or income. All of these qualities make King County one of the nation's best places to live, work, and play.

The Water & Land Resources Division (WLRD) Finance & Administration Section (F&A) serves as the hub of WLRD’s budget development and financial management. It also serves a key role in strategic planning and performance management. The F&A Team of thirty staff includes the Grant Unit’s 3-person team led by the Grant Supervisor. The Unit is responsible for seeking ~$100 million in grants annually and then managing the entire grant lifecycle of those grants that are awarded.  

As key members of the WLRD F&A Grant Unit, the Grant Administrators will perform a range of grant administration and monitoring functions to assist with grantmaking, grant-seeking, grant management, and grant closeout. The position provides leadership to Division staff on all grant functions and requires experience working as part of a team, strong organizational and communication skills, and keen attention to detail. In addition, Grant Administrators resolve issues through direct communication with grantor agencies and develop resources for improving the speed and volume of grant program activity. Prior experience with grant management, audit readiness, and the Uniform Guidance for federally funded awards (2 CFR 200) is required. 

Job Duties

What You Will Be Doing: 

• Lead development and submission of grant applications; track grant project schedules, milestones, and action items; and coordinate teams to deliver in a timely manner.
• Assist with collection of grant documentation from grant recipients, subrecipients, and contractors and ensure timely submission of grant reports in collaboration with Business & Finance Officers and Project/Program Managers.
• Identify and report compliance issues and violations of contract/grant agreement provisions, policies, and procedures.
• Compile and maintain trackers with key information about each grant to facilitate portfolio-wide reporting; and compile and review programmatic data for tracking and to analyze the results/outcomes of WLRD grants.
• Assist with grant closeout and maintain grant files and communication records to ensure audit readiness.
• Assist with periodic site visits/desk reviews (part of internal audits/reviews).

 

Experience, Qualifications, Knowledge, Skills

Qualifications You Bring: 

• Bachelor’s degree in accounting, Finance, Business Administration, Political Science, Public Administration, OR any equivalent combination of education and experience. 
• At least three years of progressively responsible grant experience with one or more years involving federal grants.
• Effectively plans, organizes, and prioritizes work independently and in a team environment, often with the stress of conflicting priorities to meet deadlines.
• Excellent communication skills combined with critical thinking and problem-solving abilities.  
• At least three years of experience editing the written work of others for accuracy, flow and brevity as well as punctuation and grammar.
• Familiarity with grant management principles, practices, and the Federal Uniform Guidance.

Competencies You Bring:  

• Tech Savvy – Anticipating and adopting innovations in business-building digital and technology applications.
• Resourcefulness – Securing and deploying resources effectively and efficiently.
• Manages Conflict – Handling conflict situations effectively, with a minimum of noise. 
• Communicates Effectively – Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. 
• Situational Adaptability – Adapting approach and demeanor in real time to match the shifting demands of different situations. 

It Would Be Great if You Also Bring:

• Five-plus years of federal and state grant management experience. 
• Experience with internal controls and familiarity with audit principles, practices, and readiness. 
• Experience with software, including Oracle EBS; customer relationship management (CRM) databases; and the expanded suite of Microsoft 365 products, including Power BI.

Application and Selection Process:

We welcome applications from all qualified applicants.  We value diversity, diverse perspectives and life experience and encourage people of all backgrounds to apply.

Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.  

To apply, submit a:

• Complete Application
• Resume
• A summary of three (3) years or more of grants sought, awarded, and managed 
• Optional Cover Letter (will be reviewed if submitted)

Note: Additional documents won't be considered during minimum qualification screening.

Who to Contact: For more information regarding this recruitment, please contact Morgan Knight Hermann at 206-477-9092 or [email protected].

Discover More About the Division: Visit our website.