Federal Aid Administrator III

Do you thrive in high-impact leadership roles that blend strategy, innovation, and public service? If so, join our team!

The Public Health Division of DHHS is looking for a highly motivated individual to join their team as Federal Aid Administrator III. This position is responsible for performing subrecipient monitoring within the Public Health Program Integrity team, reducing audit exposure and preventing repayment of grant funds to the federal government. Additionally, it provides training and technical assistance to both DPH internal staff and to external partners to improve grant management, improving the efficiency of taxpayer resources.

“You have the passion; we have the opportunities – let’s make a difference for Nebraskans!”

As the Federal Aid Administrator III, you will:

• Perform desk review and some on-site monitoring of DHHS subrecipients.

• Perform desk review and on-site subrecipient financial review of subrecipient invoices, assessing for alignment with applicable grant terms and conditions and state and federal law and regulations.

• Be expected to identify and prioritize review projects throughout the division with the assistance of other team members and the manager.

• Provide consultation and technical assistance to DHHS staff, contractors, and subrecipients on all aspects of grants and cooperative agreements management, including a specific focus on interpretation and provision of guidance on federal OMB Uniform Guidance, specifically 2 CFR 200, 45 CFR 75, and guidance on grant-specific uses and restrictions.

• Be responsible for developing and ensuring subrecipient and DHHS program compliance with corrective action plans (CAPs).

• Co-develop guidance, tools, and resources to elevate the quality of monitoring activities within the division. This will include providing in-person and webinar training and Q&A sessions for both division staff and external partners.

For the Grant Portfolio assigned, the Federal Aid Administrator III will:

• Provide data to program management for the development of grant proposals and budget development, including but not limited to forecasting costs of personnel and materiel.

• This position will prepare and report on the status of grant activity, including subaward and contract activity, such as reviewing (for compliance with agreement terms and accounting principles) and tracking payments to subrecipients and vendors.

• Attend grant review and update meetings and participate in conference calls and meetings with funders.

• Assist with APA (Auditor of Public Accounts), Federal agency partners, and internal audits, including researching, drafting, and compiling audit responses as well as drafting/proposing and monitoring of the CAPs (Corrective Action Plans) and other compliance activities.

• This position will be asked to complete special reports for division management regarding program compliance, risk assessment, and corrective action recommendations.
  
  

  Hiring Rate: $27.005 per hour – Exempt

  Work Schedule:  Monday – Friday; 8:00 AM – 5:00 PM

  Dress Attire: Business Casual

  Location:  Lincoln – Nebraska State Office Building

  Driving required or ability to to provide independent authorized transportation.

  
   

  Requirements / Qualifications:

  Minimum Qualifications: Bachelor’s degree in grants management, business administration, public administration, accounting, budgeting, or related fiscal field. AND Four years’ experience in grant management, contract administration, accounting, budgeting, or other fiscal-related areas of work. Additional years of experience in the area listed may substitute for the required education, on a year-for-year basis.

   

  Preferred Qualifications:

  • 4+ years of grants management and/or administration experience
  • Bachelor's degree in allied field (public administration, public finance, accounting, economics, law, etc.)
  • Training or continuing education credits in grants management

   

  Other: Valid driver's license or the ability to provide independent authorized transportation.

   

  Knowledge, Skills and Abilities: 

  • Knowledge of the grants management cycle: design, monitoring and evaluation
  • Experience and comfort navigating electronic record systems for document management and accounting
  • Strong analytical and writing skills
  • Strong interpersonal communication skills
  • Proficiency in Microsoft Excel, including mastery of pivot tables and lookup functions

  
   

  
  ​Equal Opportunity Statement

  The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.