Posted: Jun 13, 2025
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Title III Grant Project Manager

Central Oregon Community College - Bend, OR
Full-time
Salary: $66,950.00 - $73,000.00 Annually
Application Deadline: Jun 30, 2025
Institution of Higher Education
The Title III Grant Project Manager provides project management coordination and support for all aspects of COCC’s Title III Strengthening Institutions Program (SIP) grant, including its Guided Pathways, Teaching and Learning Center, Student Resource Center, and Unified Data Analytics Solution (UDAS) activities. This position works with collegewide teams to develop project goals, identify financially sustainable solutions, and project planning, monitoring and implementation. Additional responsibilities include ensuing compliance with all grant requirements, including annual performance reports, working with external evaluators and serving as the grant budget administrator. It is important to note that while this position will focus on all Title III activities, its primary focus will be on supporting development of Guided Pathways’ faculty initiatives and Title III grant responsibilities.
 
Project Management
Manage all activities associated with COCC’s Title III grant, with primary focus on its Guided Pathways project and its multiple work groups including developing work group goals, identifying financially sustainable solutions, and project planning, monitoring and implementation. Work groups include advising, orientation, education pathway courses, student communications, onboarding, and education pathway student success and engagement strategies.
Project goals, scope and plan responsibilities include:
a. Lead cross-campus teams to develop workgroup goals designed to meet project objectives and identify        solutions. Work with teams to determine scope of work for all activities, identify needed resources,                  develop project timeline, and track activity progress.
b. Liaises with key stakeholders throughout the College, including Academic Affairs leadership, Student              Affairs leadership, Information Technology, Marketing and Public Relations, faculty and other                          stakeholders, ensuring communication, support and understanding across all groups and avoid                      overlapping or conflicting directions.
c. Coordinate Title III activity project schedules and support project implementation plans as needed based        on each activity.
Guided Pathways Project Management:
a. With support from the Vice President of Academic Affairs and Vice President of Student Affairs, lead                Guided Pathways project implementation, ensuring strong communication across all groups, with the end      goals of facilitating faculty and staff engagement with Guided Pathways and a strong and supportive              student experience.
b. Facilitate the work with faculty subject matter experts to identify and implement in- and out-of-class              student success and engagement strategies across all eight pathways and with +/-120 faculty. Develop          implementation and budget plans to ensure long-term sustainability of those activities.
c. Collaborate with the Vice President of Academic Affairs to provide leadership and project direction for the      faculty subject matter expert teams and their work.
d. Partner with Guided Pathway activity leads and faculty subject matter experts to develop appropriate              Guided Pathways trainings for academic and student affairs departments, as well as the college at large.
Post-implementation, actively assess project effectiveness to identify and develop system changes, workflow and service improvements. Assist in institutionalizing project activities into the College for post-grant sustainability.
 
Grant Administration
1. Provide leadership and oversight for COCC’s Title III Strengthening Institutions Program grant activities to     ensure implementation of activities and achievement of project goals and objectives.
2. Serve as the College’s primary liaison with the U. S. Department of Education grants officer, working with        that individual to clarify regulatory requirements, budget changes, and develop annual progress reports,        as well as ensure compliance with grant regulations.
3. Work with grant evaluator and the College’s Institutional Effectiveness Office to collect the data required        for the evaluation plan. Support grant activity leads in creating regular grant time and effort reporting.
4. Prepare regular budget reports, reconcile and monitor grant budget, and approve expenditures; develop        an internal controls manual; recommend budget adjustments to the VPSA as permissible under grant            requirements, consistent with grant regulations and to ensure strong internal control of federal funds.
5. Perform other related duties as required.
 
This position is a limited duration, grant-funded position with an anticipated end date of September 30, 2029. Although the grant is expected to end on that date, this grant may need a one-year grant extension. If that would occur, employment under the grant might also be extended.
 
Knowledge, Skills, and Abilities
Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.
  • Knowledge and skills in project management principles, including developing a shared vision for project goals and objectives, building and deploying project plans, identifying risk, creating project schedules, and allocating resources.
  • Skills in analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of project goals.
  • Ability to work effectively across a wide range of departments, faculty and administrators, and with various interest groups, identifying issues that affect multiple areas, bring stakeholders to a reasonable consensus, and ensure strong support for project goals.
  • Ability to provide positive leadership through problem-solving, relationship-building, effective listening, balancing multiple objectives in an environment of constant change and working successfully with minimal supervision.
  • Ability to work as a member of a team, time and task oriented, and possess a positive change agent spirit.
  • Ability to effectively perform and manage multiple projects and prioritize workload to meet varying deadlines.
  • Must be a self-starter, work collaboratively in a team environment, be highly motivated, and possess good judgment in identifying issues, stakeholders, and priorities.
  • Ability to work cooperatively with and contribute to a diverse workplace through ideas or experience.
  • Ability to effectively utilize common Microsoft applications (Word, PowerPoint, and Excel) required; experience with database (e.g., Access) and reporting software (e.g., Argos) preferred.
  • Ability to effectively communicate verbally and in writing, using the English language.

Minimum Requirements

Education:
Bachelor’s degree in Education, Business, Communications, or related field.
Experience:
Three years’ experience in any combination of the following:
  • Project management, including budget experience, in a higher education setting or a related field and in an environment of complex rules and processes.
  • Grant administration/management, including grant compliance, reporting, and collecting, analyzing, tracking and synthesizing data

Preferred Qualifications:
Education:
Master’s degree in Education, Business, Communications, or related field.

Experience:
  • Professional work experience at a community college.
  • Experience working with U.S. Department of Education or other state/federal agency grants.