Coordinator, Contract

The King County Regional Homelessness Authority (KCRHA) is an administrative agency that oversees homelessness-related programs and funding in the Seattle-King County region. Created by an interlocal agreement between the City of Seattle and King County in 2019, KCRHA is responsible for unifying and coordinating the homelessness response system across our large and diverse region. KCRHA works with a wide range of stakeholders, focusing on continuous improvement across the system, centering on lived experience, meeting the needs of people experiencing homelessness, and making the most effective use of public funds. Our mission is to significantly decrease homelessness throughout King County, using equity and social justice principles. We are currently seeking skilled leaders at all levels.

Team Overview

The Contracts Team sits within the Finance Division at KCRHA and is responsible for grant-funded homelessness-related strategy development, procurement, implementation, compliance monitoring, and overall contracts oversight. The Contracts Team collaborates closely with the Coordinated Entry Team and others across the Program Division, as well as the Executive Office to ensure direct alignment with KCRHA’s overarching strategy and goals. This Team plays a pivotal role in supporting the agency’s mission to provide high-quality, customer-centered services to Seattle/King County community members.

Role Description

The Contracts Coordinator (The Coordinator) is a pivotal member of the Contracts Team. As an individual contributor, they bring specialized expertise in contract coordination, monitoring and risk management. The Coordinator’s responsibilities will span the entire contract lifecycle, including preparation, negotiation, and review. They will focus on ensuring seamless contract operations, legal compliance, and risk management. Additionally, The Coordinator may lead special projects within this domain. This role reports directly to the Contracts Manager and collaborates closely with Contracts Team members as well as others across the Finance and Program Division. Their accountability extends to both the Contracts Manager and people experiencing homelessness, adhering to established processes.

Accountabilities

Contract Coordination

• Draft, review, and finalize various contracts and agreements, ensuring compliance with legal standards and organizational policies.
• Collaborate with internal departments to ensure contract terms align with organizational goals and regulatory requirements.
• Develop and maintain contracts and contract progress tracking in our Grants Management System.
• Review new provider applications to determine if agencies meet qualification requirements.
• Assist in the development, preparation, and negotiating of projects, agencies, and amendments.
• Ensure KCRHA compliance with local, state, and other contract regulatory requirements.
• Stay abreast of various fund source requirements to ensure contract compliance.
• Act as a liaison between internal partners, external partners, and agencies for contract negotiations.
• Provide guidance and training to staff on contract procedures, legal requirements, and best practices in contract management.
• Continuously evaluate and improve contract management processes to enhance efficiency, reduce risk, and streamline operations.
• Assume other responsibilities as assigned.

Project & Program Operations

• Manage purchasing policy and ensure that purchases conform to applicable federal law and standards of the OMB Uniform Guidance.
• Ensure subrecipient contract monitoring procedures are compliant with federal and other applicable regulations and are consistent with sound business practices.
• Ensure subrecipient compliance with federal regulations and the requirements of their subrecipient agreements through site visits, audits, and other mechanisms applicable to contract monitoring.
• Recommend actions necessary to resolve contract issues/concerns.
• Provide guidance in interpreting and executing applicable regulations and subrecipient award terms and conditions.
• Prepare reports for the Contracts Manager and other Finance team members.

Stakeholder Engagement

• Engage relevant stakeholder groups in an ongoing way to drive continuous improvement and design efforts for projects of oversight.
• Attend relevant meetings with community-based organizations, other government agencies, and partners, broadly to support informed design, resource building, and resource sharing.
• Actively build relationships with innovators across sectors to support driving creative innovation and change within workstreams of oversight.

Minimum Requirements

• Fluency in equity and racial justice concepts and language, understanding their privilege and power, and can bring equity impact analysis to life in the context of their tasks.
• Familiarity with 2 CFR Part 200 and other regulations related to the provision and funding of homeless services, including the HUD CoC program, ESG, CDBG, CLFR, etc.
• Research publications and Internet sites to remain current on all provisions and federal and state regulations.
• 4-7+ years of related work experience in the government, non-profit or related field.
• 3+ years of experience with a track record of success in federal and special revenue contract management and legal drafting.
• A track record of success in cross-team and/or multi-stakeholder collaboration.
• Strong organization, written and oral communications skills.
• Proficiency in using technology and data, including but not limited to Microsoft Office Suite.

Additional Requirements

• Ability to travel up to 10%, in-state and out-of-state.
• Extensive experience negotiating and administering agreements on projects.
• Experience working across government agencies and related structures/governing bodies is strongly desired.
• Experience developing contracts and monitoring for compliance with fiscal and programmatic standards.
• Experience implementing, analyzing, and/or ensuring compliance with complex State/Federal laws, regulations, policies, and procedures in the provision of services to vulnerable populations.
• Exceptional planning, organizing, and prioritizing skills to manage a diverse workload, multiple demands, and deadline-sensitive projects.
• Must have excellent communication, writing, and presentation skills, working and communicating with all organizational levels and project stakeholders.
• Maintain a high level of understanding of organizational platforms in knowledge management and other operational tools.
• May attend organizational training on new platforms and systems and share learnings with the team, as required.
• Superior oral, written, and interpersonal communication skills with the ability to effectively communicate with peers, and external partners.
• Experience in providing technical assistance to strengthen compliance with contract terms or service delivery.
• A high level of customer service orientation and attention to detail.
• Understanding of race & social justice principles and impacts of systemic racism and oppression on communities.
• The ability to work onsite, as needed.

Benefits: Health / Insurance / Retirement / Paid Time Off / Employee Assistance Program (EAP)

EEO Statement

The KCRHA is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, creed, religion, color, national origin, age, alienage or citizenship status, ancestry, nationality, national origin, marital or domestic partnership or civil union status, familial status, sex, pregnancy, gender identity, or any other characteristic protected by federal, state or local law. In addition, The KCRHA will provide reasonable accommodation for qualified individuals with disabilities.