Contract and Subaward Specialist
Contract and Subaward Specialist
University Corporation at Monterey Bay
Salary: $33.00 - $38.00 Hourly
Job Number: 2024-00053
Location: Ryan Ranch Office- Monterey, CA
Department: Foundation Auxiliary Services
Contract and Subaward Specialist
Salary: $33.00 - $38.00 Hourly
Job Number: 2024-00053
Location: Ryan Ranch Office- Monterey, CA
Department: Foundation Auxiliary Services
POSITION SUMMARY
Contract and Subaward Specialist is responsible for drafting, reviewing, and negotiating subaward and contracts on behalf of the Corporation, ensuring compliance with legal requirements, managing subaward and contract terms throughout their lifecycle, analyzing potential risks, and maintaining detailed records of all contractual agreements; essentially acting as the primary point of contact for all contract-related matters within the organization. The Contract and Subaward Specialist uses expert knowledge of research administration award terms and policies, and processes while ensuring compliance with all federal, state, local government, and sponsor agency regulations (including private sponsors).
Essential Duties:
● Determine subaward vs. contract and draft, review, and manage agreements.
● Collect subrecipient information, conduct risk assessments, and ensure compliance with regulations.
● Process Purchase Requisitions/Orders and oversee post-award monitoring and amendments.
● Maintain documentation and stay updated on federal and sponsor regulations.
● Improve subcontracting processes and utilize eRA systems for management.
● Develop specifications, solicit bids, and manage contracts.
● Support departments with contract training and compliance guidance.
● Refine procurement and contract management policies.
● Administer procurement card programs and update the Defensive Driving Program.
● Coordinate purchases and prepare online requisitions.
KNOWLEDGE, SKILLS, AND ABILITIES
The Contract and Subaward Administrator must have a strong service orientation, advanced problem-solving abilities, strong oral and written communication skills, and the ability to work collaboratively and effectively with faculty, staff, and sponsors. As a professional staff member, they are an advocate for responsive, effective research administration. The Contract and Subaward Administrator must be able to function effectively and independently in a fast-moving environment subject to external pressure and frequent interruptions.
MINIMUM QUALIFICATIONS
Associates degree and three years of relevant experience or an equivalent combination of education and experience.
DESIRABLE QUALIFICATIONS
Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
SPECIAL CONDITIONS OF EMPLOYMENT
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. The University Corporation at Monterey Bay will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the University Corporation at Monterey Bay is concerned about the conviction that is directly related to the job, you will be given the fair chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education's Family Educational Rights and Privacy Act (FERPA) and California's Educational Code Chapter 13 regarding sensitive student issues. Our Equal Opportunity Policy Statement is available here.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.
University Corporation at Monterey Bay positions are "at-will" employment.
SALARY AND BENEFITS
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Our salary schedule is available here.
The hourly hiring range for this position is $33-$38. Classification: Grade 5, Staff. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our benefits guide for details about sick time, vacation, and holidays.
The Corporation also offers access to CSUMB's Faculty & Staff Meal Plans, which offers convenience, value, flexibility, to our all-you-can-to-eat dining commons, showcasing eight brand new dining concepts for an affordable price.
The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing
Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com
How to apply:
All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
To apply and review the full job description, please visit: https://apptrkr.com/5912652
To apply, please visit https://apptrkr.com/5912652
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