Director of Program Operations
DESCRIPTION
The Director of Program Operations is responsible for the financial oversight and operational compliance of grants and other programs. The person in this position coordinates the financial funding allocation and administrative reimbursement functions to improve and enhance systems, processes, and operations. They also direct the program budget development and monitoring processes, and manage a team overseeing fiscal program requirements.
EDUCATION
Bachelor’s degree in finance, accounting, business, or related field of study. Master’s degree preferred.
LOCATION
East Lansing, MI
ESSENTIAL FUNCTIONS
- Supervises a team and provides oversight of activities, staffing, training, and development, establishes performance standards, and assigns duties.
- Monitors budget tracking and financial records for expenses to ensure compliance of award activities.
- Manages contract execution processes and ensures invoice reviews are correctly allocated for approval.
- Oversees the financial year-end close out activities, including grantee and final reporting, review of grantee year-end financials and reconciliations, and close out financials.
- Leads the creation, implementation and maintenance of grant tracking tools, and systems and processes to maximize efficiency and effectiveness for program operations.
- Partners with program directors to develop required documentation to support grant proposals, applications, and organizational service initiatives for programs.
- Prepares program and grant budget authorizations for submission through the approvals process.
- Leads program operations team and contractors on program and grant-related functions and program requirements.
- Oversees the program and grant reimbursement invoice process and responds and resolves reimbursement inquiries.
- Documents the full life cycle of projects, including updates and lessons learned and ensures final deliverables.
- Addresses financial questions related to invoices, expenses, and requests for support.
- Anticipates, identifies, and removes roadblocks throughout the program.
- Prepares program and grant financial reports using funder-required systems.
- Assists the finance team with the organization’s annual budget and annual audit process.
- Leads and collaborates on the development of the organization’s internal, departmental budgets.
- Maintains up-to-date on federal, state, and other grant management practices for funding and budgetary purposes.
- Performs other duties and responsibilities as required or assigned.
EDUCATION/EXPERIENCE
- Bachelor’s degree in finance, accounting, business, or related field of study.
- Master’s degree preferred.
- Five or more years of experience in operations administration, project management, grants, or finance compliance.
- Three or more years of leadership experience.
- Certified grant management specialist preferred.
KNOWLEDGE/SKILLS/ABILITIES
- Knowledge of grant guidance and regulations, including Uniform Grant Guidance.
- Knowledge of financial grant award activities and fiscal year processes.
- Ability to develop and conduct grant compliance risk assessments.
- Ability to communicate fiscal policies to varying audiences.
- Strong initiative to support compliance training for grants and contracts.
- Ability to lead project implementations from start to finish.
- Ability to lead by example and directs others through constant changing priorities.
- Excellent written, verbal and negotiation communication skills.
- Strong fiscal data management and analysis skills.
- Excellent critical thinking skills.
- Excellent skills in Microsoft 365; advanced Excel skills required.
- Ability to use and set-up virtual meeting systems and work in a cloud based environment.
- Ability to exercise a high degree of confidentiality and independent judgment.
- Strong integrity and professionalism.
PHYSICAL REQUIREMENTS
- Talking – expressing or exchanging ideas by means of the spoken word to impart oral information to other accurately (4-6 hrs. daily).
- Hearing – perceiving the nature of sound by ear (4-6 hrs. daily).
- Sitting – remain in a seated position (6-8 hrs. daily).
- Standing – remaining on one’s feet in an upright position at a workstation without moving about (1-2 hrs. daily).
- Lifting – raising or lowering an object under 20 lbs. from one position to another (infrequently).
- Office Environment – general office environment (6-8 hrs. daily).
- Travel – travel required by car train and/or plane domestically (up to 5% of time annually).
BENEFITS AND WORKLIFE BALANCE
- Paid time off starting at four weeks for a calendar year, pro-rated based on start date.
- Fourteen paid holidays and a paid winter break office closure in late December.
- Provision of up-to-date technology and support.
- Parental leave policy and infant-at-work program in addition to bereavement, military, and jury/witness duty leaves.
- Group health plan, including medical, dental and vision, as well as options for flexible spending accounts or health savings accounts.
- Annual wellness benefit reimbursement to support staff in engaging in a physically active, healthy lifestyle inside and outside of work.
- 401k plan with 5% employer contribution and additional match up to 3%.
- Employee assistance program with free professional support for a variety of life’s challenges.
OTHER INFORMATION
- Must be able to attend periodic in-state and out of state, multi-day trainings and conferences with reasonable accommodation.
- Must be able to constantly operate standard office machines, and constantly communicate with internal staff as well as external partners remotely.
- Must be able to frequently remain in a stationary position as well as move about in the course of general duties.
- Must be authorized to work in the U.S.
- Will work in usual office working conditions where noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.
- Have a valid driver’s license and be able to provide proof of current, valid auto insurance (preferred but not required).
The Michigan Fitness Foundation is an at-will employer. The above position description describes the position currently available and is not intended to be an employment contract. The Michigan Fitness Foundation reserves the right to modify the duties or position description at any time.
Michigan Fitness Foundation provides equal employment opportunities to all applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, status as a Vietnam-era or disabled veteran, or any other characteristic protected by law.
HOW TO APPLY
Email your cover letter and resume to Mary McGuire at [email protected] by January 3, or until a suitable candidate is identified. Include Director of Program Operations in the subject line.
