Posted: Dec 6, 2024
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Grant Manager/Division Manager

City of San Jose - San Jose, CA
Full-time
Salary: $136,435.00 - $215,964.00 Annually
Application Deadline: Jan 6, 2025
State/Local Government

The Finance Department is currently seeking to fill one (1) Division Manager in the Fiscal Recovery and Grants Management unit within the Accounting Division. If you are interested in this position, please apply! 
 
The mission of the Finance Department is to strategically manage the City of San José’s financial resources for all stakeholders.


The Finance Department has five core divisions:

  • Accounting 

  • Administration 

  • Debt & Treasury Management

  • Purchasing & Risk Management

  • Revenue Management


The Finance Department works in partnership with the departments of Human Resources, Information Technology, and Public Works as the City’s Strategic Support City Service Area to effectively develop, manage, and safeguard City fiscal, physical, technological, and human resources to enable and enhance the delivery of City services and projects. The Finance Department has a $27.4 million operating budget and 130 budgeted full-time equivalent (FTE) positions. 

 

Position Duties

 

The Department of Finance currently has one vacant Division Manager in the Fiscal Recovery and Grants Management unit within the Accounting Division.  This role manages and administers the grant application, award, compliance, and financial reporting processes of the City. In addition, the Division Manager will be responsible for City-wide grants coordination, oversight and guidance, including establishing City-wide grants-related policies and procedures and developing City-wide composite reporting mechanisms. This position reports to the Deputy Director of Finance – Accounting. 

 

The essential duties of this Division Manager position include the following:  

 

  • Develop and manage City-wide grants management system and database; develop presentations of composite data; and perform comparative analyses of fiscal and operational performance data.  

  • Develop and manage City-wide grants policies and procedures and provide oversight and guidance for Department grants staff on grants administration and management processes.  

  • Develop and update a quarterly report regarding City-wide grants activity and funding status.  

  • Continually conduct research for new grant funding sources. Provide timely advice and information on grant funding opportunities, requirements and procedures.  

  • Facilitate City-wide grant management meetings and training, and establish strong favorable relationships with grant writers, administrators and managers City-wide.  

  • Coordinate grant writing and submission with City departments; manage, monitor, and track grants performance and expenditure data to ensure compliance with grantor requirements; maintain reporting schedules; and monitor grant balances and provide reports.  

  • Develop and write City-wide grant applications, and complete financial and reporting requirements of awarded grants that span multiple City departments, including disaster grant funding received by the City.  

  • Review all grant proposals and lead the City in grant compliance.  

  • Provide assistance and guidance in resolving issues and conflicts with grant funding agencies. Track and respond to grantor inquiries.  

  • Perform related work, such as developing grants-related Council memoranda and presentations, as required.  

  • Assist with special projects as assigned.