Grants Management Support Specialist

The Institute for Intergovernmental Research (IIR) is founded on the mission to create and deliver dynamic solutions for our criminal justice partners and communities achieved through the passion and hard work of each member of the IIR team. If you are energetic and dedicated to delivering quality programs and services to meet this mission, you will find that IIR is a great place for you. IIR's values are integrity, innovation, and relationships, and IIR's culture is defined by excellence, collaboration, diversity, and family. At IIR, you will be part of a team of dedicated professionals who continually apply their talents to achieve and deliver results for our clients. Expect to be challenged, grow professionally, and have your contributions recognized. We promote teamwork internally and externally and understand the importance of a healthy work-life balance. We demonstrate our commitment to employees through our outstanding benefits package and generous leave time including:

• Medical
• Dental
• Vision
• Life Insurance
• Long Term Disability
• Long Term Care
• Retirement Plan
• Annual Leave
• Sick Leave
• Holidays
• Flexibility to work from home or in the office
• Rewarding work that makes a tremendous national impact

See the IIR career page to learn more about working at IIR and the programs IIR supports: Careers (iir.com). It is an exciting time to join IIR. Our employees are the secret to our success and future.

FLSA Status: Exempt

Position Description

The grants management support specialist works within IIR's Grants and Budget Administration Department and is responsible for providing critical administrative and operational support for IIR's grants and cooperative agreements during all phases of the grant process including pre-award and post-award administrative functions. The primary roles and responsibilities of this position include supporting the application for, administration and monitoring of, and closeout activities required for IIR's awards ensuring compliance with funding guidelines, organizational policies, and applicable regulations. This position works closely with program staff members and leadership and serves as direct contact with federal funders concerning grant administration issues.

Responsibilities

• Supervises the implementation of and adherence to workflow processes and procedures related to grants
• Provides guidance on application requirements for the preparation and submittal of grant applications
• Finalizes and approves application documents for completeness and adherence to all submission requirements
• Ensures compliance with application submission deadlines
• Serves as primary contact for registering and submitting timely grant proposals in accordance with federal processes, procedures, and requirements
• Ensures timely submittals of grant award modifications (GAMs), extensions, and closeouts, processing all required documents and communications
• Performs post-award support and monitoring functions to ensure compliance with grant special conditions and clearances
• Serves as a point of contact for funders and internal staff regarding grant processes and requirements and administrative issues
• Maintains required records, files, reports, and resource materials pertinent to grants administration activities to ensure compliance with federal regulations and according to retention policies
• Supports the coordination, tracking, and submittal of award progress reports
• Assists with closeout activities for grant awards
• Prepares budgets for GAMs, coordinating with program staff members and federal partners
• Develops and reviews budgets for grant applications in multiple formats
• Serves as a key member in the preparation of materials for programmatic desk reviews and grant monitoring
• Works in a team setting on the preparation of grant-related reports and documentation for internal use and external presentation
• Supports the continued development and maintenance of a grants management and operations manual
• Performs other duties as assigned

Knowledge, Skills, and Abilities

• A bachelor's degree in business, finance, or related field required
• At least 2 years of experience in grants management or related administrative roles
• Experience with grant (or contract) proposal processing, budget development, and reporting is preferred
• Knowledge of federal grants management principles, practices, and policies
• Knowledge of financial principles and budget preparation
• Strong interpersonal skills and business acumen to interact with many different departments and decision-makers within and outside the organization
• Strong attention to detail with the ability to identify discrepancies and ensure accuracy
• Strong organizational, problem-solving, and decision-making skills
• Ability to effectively handle and prioritize multiple assignments and tasks
• Ability to communicate effectively and professionally, both verbally and in writing
• Ability to work independently and collaboratively in a fast-paced environment
• Strong computer skills (i.e., Microsoft Office Suite and computer literacy)
• Excellent writing skills
• Exceptional time management skills

Physical Demands and Work Environment

Most work is performed in a highly productive and fast-paced virtual office environment with prolonged periods of sitting at a desk and working on a computer. Employees must be able to maintain a quiet office space that is free of distractions. There may be occasional in-office responsibilities.

This job description is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by managers, as appropriate. This document does not represent a contract of employment, and IIR reserves the right to change this job description and/or assign tasks for the employee to perform, as appropriate.