Grant Administrator III - Community Based Research Institute

Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university withcolleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios. FIU’s Medina Aquarius Program houses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. For more information about FIU, visithttp://www.fiu.edu/.

Grant Administrator III - Community Based Research Institute– 533552

Job Summary:

The Grant Administrator III at Florida International University's FIU-RCMI and the Community Based-Research Institute (CBRI) will assist center directors with oversight of their grant funded research portfolio. This role involves working closely with Principal Investigators (PIs), Center Program Managers and the Office of Research & Economic Development (ORED) to ensure compliance with federal, state, sponsor, and university regulations. The position provides compliance/oversight of large or complex pre-award and post award activities, including but not limited to: managing multiple fiscal and accounting functions, developing budgets, and providing guidance on grant-related matters.

• Manages various fiscal and accounting tasks, interprets administrative rules, and develops new forms as needed to streamline operations and ensure compliance with internal controls and best practices.
• Reviews travel authorizations and expense reports, ensuring that cost justifications and supporting documentation meet FIU and sponsor policies.
• Creates budgets and advises Center faculty on fiscal and administrative matters related to grant proposals, ensuring expenditures comply with guidelines.
• Advises Principal Investigators on the most effective ways to achieve an effective quality proposal and coordinates a timely submission process, ensuring appropriate approvals.
• Oversees the Pre and Post administration of large and complex contracts and grants.
• Assists with effort reporting certification to ensure accurate budgeting and reporting on projects, and process payroll transfers as needed.
• Works with the Center directors and HR representative for new and continuing hires on grants.
• Collaborates with Center Directors and Program Managers in planning, directing, and reporting on research projects, interpreting policies, and recommending changes as needed.
• Manages subcontracts, ProCard purchases, consulting agreements, and other research agreements, assisting PIs with agreement requests and reviewing invoices for compliance.
• Monitors grant expenditure progress, prepares projection reports, and resolves budget exceptions.
• Works with PIs and Center Program Managers on grant award setup, expenditure projections, and reporting schedules, ensuring adherence to deadlines.
• Manages the transfer of charges during the grant close-out process, ensuring all work is completed and final invoices are submitted.
• Resolves budget exceptions, process non-payroll transfers, and assist with grant transfers and carry-over requests.

Minimum Qualifications:

Bachelor's degree and four (4) years of grant or contract administration experience OR Certified Research Administrator (CRA) and four (4) years of grant or contract administration experience OR equivalent combination of education and eight (8) years of grant or contract administration experience; OR an equivalent combination of relevant education and/or experience.

Departmental Requirements: Must complete the University Research Administrator Certificate Course within 30 days of hire.

Desired Qualifications:

• Experience with financial projections.
• Experience in managing awards with federal agencies.
• Advanced computer skills including proficiency with Word, Excel, Power Point.

Salary: $70,000 - $75,000

Work Schedule:

Begin time: 8:30 AM
End time: 5:00 PM

Pre-Employment Requirements:

Criminal Background Check

For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID #533552

Other Information:

• Ability to work flexible hours as needed.
• Travel to FIU Campus
• This is a Time-Limited appointment which may be terminated at any time with 30 days' notice.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer.