About Share

Share provides a wide spectrum of services ranging from street outreach, hunger response, and emergency shelter to housing and asset building. We offer individuals services, resources, and the tools they need to end their homelessness, secure housing, and maintain that housing. Each year, we assist more than 8,000 people experiencing poverty, hunger and/or homelessness.

We seek bright, driven people who are passionate about social justice and who want challenging career opportunities that deliver personal and professional fulfillment. Our dedicated and energetic employees provide essential services to a vulnerable population. We take pride in making a difference in the lives of so many every day.

Share recognizes that our employees are the foundation for our organization as well as our heart and soul. Share has a generous and robust benefit package including 4 weeks of PTO, Holidays, a wellness program, 401(k) with match, and health/ dental and life insurance. We encourage a culture of supportive compassion for our participants, co-workers, and volunteers.

Share’s Mission

Share believes every person counts. Together we pursue a stronger community by building relationships, advocating for equitable access to housing and food stability while empowering every individual to grow and thrive.

DE&I Statement

Share wants to be part of a community that brings about change. We are committed to actively working to dismantle racist systems, focusing on sustainable solutions to structural racism, police violence, and inequitable economic, health care, and education systems. It requires all institutions, including ours, to ask what more we can and should do to live our commitments to diversity, equity, and inclusion – and we must be brave enough to make changes.                                                                                           

Job Summary

The Contract and Grants Administrator is responsible for overseeing Share’s housing, supportive services, meals & nutrition public and private grants. You will work closely with our finance and program teams to ensure appropriate usage of contract funds.

This role is crucial in helping our organization make informed business decisions, drive responsible stewardship of resources, and help ensure our operations are responsive to grantor and donor intent. This position oversees expense allowability review, funder invoicing, and grant management.

Duties and Responsibilities

• Administer a portfolio of contract and grant files. Maintain thorough records of all grant activity, including awards, invoicing, reports, and correspondence. Maintain contract and grant information in the accounting system.
• Validate allowable and unallowable costs by grant and contract in expense management system; confirm allowability with Compliance & Quality Managerand Director of Finance.
• Support program staff in ensuring compliance with funding and contract requirements, and provide support to accounting and operations staff to ensure expenses align with budgets and funder requirements.
• Prepare monthly contract invoices for funders, including review of expense backup to ensure compliance.
• Validate and update budgets at grant and contract execution.  Prepare monthly budget to actuals on grants and contracts and participate in meetings with program directors to inform spending decisions.
• Work with Director of Finance to maintain and refine grant and contract project administration processes and procedures.
• Provide support to Compliance & Quality Manager in implementing compliance requirements to align with funder requirements and assist in updating policies and procedures as needed.
• Assist during fiscal monitoring and annual audit.

Knowledge, Skills, and Abilities

• Knowledge of best practices in grant management.
• Knowledge of grant and contract requirements (Federal, State, Local, Private).
• Proficient in contract review
• Monitoring and analyzing complex financial accounting data.
• Excellent verbal and written communication skills.
• Ability to manage multiple competing deadlines with tight deadlines.
• Demonstrated skills in interacting successfully with all levels of staff.
• Collecting, evaluating, and interpreting narrative and statistical data.
• Preparing clear and concise reports, correspondence, and other written records.
• Ability to monitor work to ensure quality, accuracy, and thoroughness.
• Advanced computer skills (MS Office, accounting software, and databases).
• Strong knowledge of grant management principles, and best practices.
• High attention to detail and accuracy.
• Ability to communicate clearly in a positive and mentoring manner to staff, assisting them in the appropriate usage of grant funds.

Minimum Qualifications

• Requires the ability to perform the job as outlined.
• Training and experience for this position are typically equivalent to a bachelor's degree and two (2) to four (4) years of experience that demonstrates the ability to perform the duties of the position. (Equivalency 4-6 years of qualifying training and/or experience).
• 2 years of experience working with Federal/State/Local contracts.
• Strong computer literacy including experience working in cloud software, accounting software, and demonstrates strong Excel skills.
• Experience and ability to work with diverse communities.
• Ability to operate basic functions of the computer and utilize Microsoft Office software.
• Exhibit the ability to work as a collaborative and productive part of a team.