Posted: Apr 18, 2024

Director, Grant Program

Southwestern Community College District - Chula Vista, CA
Full-time
Salary: $10,597.00 - $12,881.00
Application Deadline: Jul 30, 2024
Institution of Higher Education
Job Description
 
Responsibilities
Under general direction, plans, organizes, coordinates, and directs activities of a program that receives extramural funding; ensures program compliance with funders guidelines and regulations; gathers a variety of program data and prepares all reports required by funders.  Directly or in collaboration with other administrators, develops and implements program services as described in grant objectives, and develops plans for program sustainability after term of award has ended.  Performs related work as required.
 
REPRESENTATIVE DUTIES: 
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.  
  1.  Assumes management responsibility for a grant-funded initiative, function, program, or service, and its related activities.
  2. Develops and implements goals, objectives, policies, and priorities for the grant-funded program; within program policy, recommends appropriate service levels and resources; recommends and administers policies and procedures.
  3. Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of the program, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations to appropriate administrators.
  4. Manages and participates in the development, administration, and oversight of the grant budget; monitors program expenditures to ensure compliance with established laws and regulations, as well as funder requirements.
  5. Provides leadership, consulting, and technical support to faculty, staff, and administrators in the management of grant funded activities.
  6. Collaborates with District leaders to develop plans, goals, priorities, and strategies for grant-funded programs; coordinates efforts with other departments that receive external funding opportunities in order to create synergies, avoid duplication or conflict, and clarify roles and responsibilities.
  7. Identifies and pursues extramural funding opportunities aligned with District goals and priorities.
  8. Participates in the selection of, trains, motivates, and evaluates assigned classified staff; coaches employees toward improved performance; recommends discipline as needed.
  9. Performs related duties as assigned. 

Knowledge & Abilities:

Knowledge of: 
  1. Administrative principles and practices, including goal setting, budget development, program development, implementation, and evaluation. 
  2. Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
  3. Theories, principles, and practices associated with higher education curricula and instruction, student support services, student learning, and student success.
  4. Development, implementation, and assessment of student learning and/or service area outcomes. 
  5. Principles and practices of employee supervision, including work planning, assignment, review, and evaluation, and the training of staff in work methods and procedures.
  6. Methods and techniques for the development of presentations, business correspondence, research and reporting, and information distribution.
  7. English usage, spelling, vocabulary, grammar, and punctuation.
  8. Modern office practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications. 
  9. Principles and practices of record keeping.
  10. Techniques for providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations, and members of the public, including individuals of diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, physical ability, and sexual orientation.

 

 Ability to:

  1. Develop and monitor budgets and effectively utilize resources. 
  2. Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, physical ability, and ethnic backgrounds of community college students.
  3. Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  4. Gather and analyze data, evaluate alternatives, and make sound recommendations.
  5. Effectively manage priorities in complex and diverse operational units.
  6. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. 
  7. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. 
  8. Understand scope of authority in making independent decisions.
  9. Use tact, initiative, prudence, ethics, and independent judgment within general policy, procedural, and legal guidelines.
  10. Resolve sensitive issues through the use of mediation and conflict resolution skills.
  11. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

 

Education & Experience:

Minimum Qualifications (Faculty and Academic Administrator Positions Only)

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:
 
A Masters degree in any academic area 
OR 
The equivalent 
OR 
Possession of a valid California Community College Supervisor Credential 
AND 
A minimum of one year of formal training, internship, or leadership experience reasonably related to the administrators administrative assignment.
 
Desired Qualifications:
 
Licenses and Other Requirements:
All District employees must participate in the COVID-19 Vaccination Program, which requires them to be fully vaccinated against COVID-19 unless they receive an approved medical or religious exemption.
 
Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard and to operate standard office equipment.  The incumbent must occasionally bend or stoop to retrieve and file information.  Employees must possess the ability to lift materials and objects up to 20 pounds.
 
Environmental Elements
Employee works in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff, faculty, administrators, and/or external parties in interpreting and enforcing departmental and District policies and procedures.
 
Salary:
Range 38, $10,597.33-$12,881.08 plus $2,090.00 annual stipend for earned Doctorate Degree. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents. 
 
An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.
 
Salary Schedule: Administrators' Association
Work Schedule: Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department.

Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).
 
Start Date: As soon as the successful candidate is identified and following the subsequent governing board approval.
 
 
 
 
Attachments:
jobdescription_adm_director_grant_program.pdf