Posted: Apr 15, 2024
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Grants & Philanthropy Programs Coordinator

Whidbey General Hospital - Coupeville, Washington
Salary: $69,500.00 - $95,151.00
Application Deadline: N/A

REMOTE OPPORTUNITY: Washington State Residents Only

Job Summary:

Reporting to the Executive Director of WhidbeyHealth Foundation, the Grants and Philanthropy Programs Coordinator plays a vital role in diversifying and expanding our organization's revenue streams. This multifaceted position involves coordinating grant management and executing various philanthropy programs.

The Grants and Philanthropy Programs Coordinator contributes to the strategic growth of our organization by maximizing fundraising opportunities. The successful candidate will identify funding opportunities, build relationships with grant-making organizations, and ensure the alignment of the organization's mission and programs with potential funders' priorities.

The Coordinator should be someone proactive, trustworthy, dedicated, focused, self-directed, and able to take initiatives, balancing multiple priorities and deadlines, while ensuring high level of professionalism, confidentiality, and customer service. Assignments outside of business hours are expected during major fundraising events and initiatives—this includes evening and weekend work.

KEY RESPONSIBILITIES

PHILANTHROPY PROGRAMS

Conceptualize, plan, and execute philanthropy programs aimed at:

  • Diversifying revenue sources
  • Maximizing fundraising impact
  • Expanding donor retention and engagement
  • Capturing prospective donors, diversifying donor base, and increasing retention rate
  • Maximizing social media and digital marketing reach, conversion, and engagement.

GRANT MANAGEMENT

Grant Proposal Development

  • Conduct the full range of pre- and post-award activities required to prepare, submit, and comply with grant proposals to federal, state/local, and private foundations.
  • Research, write, and submit high-quality grant proposals to foundations, government agencies, corporations, and other grant-making organizations.
  • Maintain master files on grants and paperwork connected to programs funded by grants.
  • Ensure meticulous completion of all requisite documents, forms, and reports mandated by each grant.

Grant Research and Identification

  • Conduct thorough research to identify new grant opportunities from local and national foundations, corporations, and other philanthropic institutions.
  • Stay informed about potential funding sources and trends in grant funding.

Reporting and Compliance

  • Develop and maintain a comprehensive calendar of grant deadlines and reporting requirements.
  • Ensure timely and accurate submission of grant reports and compliance with funding requirements.
  • Maintain grants management tracking and donor tracking system.
  • Create an efficient system for grant execution and reporting.
  • Coordinate the monitoring and evaluation of programs and projects that are funded by grants.

Relationship Building

  • Cultivate relationships with representatives from grant-making organizations to enhance the organization's visibility and increase funding opportunities.

PROGRAM DISBURSEMENT COORDINATION (INTERNAL GRANT SYSTEM)

Grant Tracking & Compilation for Review

  • Maintain a centralized system to track grants, scholarships, or vouchers applied for by various WhidbeyHealth departments.
  • Update the document in real-time to provide accurate and current information on the status of each application.
  • Compile comprehensive summaries of all internal applications for discussion with the Executive Director and prior to board meetings.

Follow-Up and Communication:

  • Conduct proactive follow-ups on the status of each grant application.
  • Communicate outcomes promptly to respective departments, providing clear and transparent information on the grant application status and whether additional information is required.

Impact Reporting:

  • Lead the compilation of impact reports for all awarded applications.
  • Provide detailed overviews of the initiatives funded, their outcomes, and the overall impact on WhidbeyHealth departments and the community.

EVENTS & CAMPAIGNS COORDINATION

  • Coordinate planning and executing of events, outreach events, workshops, community programs, and fundraising campaigns from start to finish.
  • Ensure seamless execution of events to maximize impact and attendance.
  • Coordinate project management planning, continuously updating master plans, action plans, and task sheets.
  • Secure and increase awarded funds for events and campaigns from sponsorships, grants, peer to peer fundraising, crowdfunding, and individual donors.
  • Prepare event / campaign budget, marketing materials, and logistics.
  • Generate reports to evaluate the effectiveness of fundraising initiatives. Conduct post-event surveys. Develop list of lessons learned, success stories and best practices. Acquire reviews and testimonials.

COMMUNICATION & PROMOTION

  • Create compelling content for various platforms to promote organizational initiatives.
  • Utilize social media, newsletters, and other channels to enhance outreach efforts.
  • Continuously update the foundation’s social platforms and website for increased conversion, reach, and engagement.

Attendance at Special Events is mandatory and may require occasional evening or weekend work.

JOB KNOWLEDGE & QUALIFICATIONS

Education

  • Bachelor's degree or equivalent demonstrated experience.

Training and Experience

  • Minimum 2 years of successful experience in grant writing.
  • Minimum 3 years of successful experience in fundraising, event management, or philanthropy programs.
  • Digital marketing experience.
  • Ability to interpret financial data, prepare budgets, and provide financial grant reports.
  • Demonstrated record of developing successful grant proposals to governmental agencies and private foundations. Thorough understanding of effective grant writing techniques.
  • Ability to locate potential sources for funding. Thorough understanding of local, state, and federal funding sources and grant funding policies and procedures.
  • Strong research and analytical skills.
  • Experience with a CRM Database or donor-related databases.
  • Quick adaptability to new software and platforms.
  • High-level proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
  • Excellent written and verbal communication skills.
  • Document preparation, proofreading, and editing expertise with a sharp attention to detail.
  • Extremely organized and meticulous with details. Ability to work autonomously.
  • Excellent project management skills and ability to prioritize within tight deadlines.
  • Detail-oriented, thrives in a fast-paced work environment, capable of meeting short turnaround deadlines with a positive and proactive attitude.
  • Results-oriented with robust project management skills.
  • Sound judgment, high integrity, and professionalism, maintaining confidentiality with discretion, diplomacy, and courtesy in interactions with staff, board members, and external stakeholders.
  • Understanding the importance of confidentiality in handling sensitive information related to donor finances and compliance with HIPAA laws.

Certificates, Licenses, Registrations

Maintain a valid WA State Driver’s License, personal insurance, and insurability with the District’s Insurance Carrier.

Benefit Information and Wage Transparency: WhidbeyHealth Employees who work a 0.5 FTE or higher are categorized as, “benefit eligible”.

Click here for benefit information.

Salary Range: $69,500 - $95,151.68

 

Apply Here: https://www.click2apply.net/jjQrjXFVbqZdBH2KYCjrpy

PI239576299